Administrative Coordinator
The Administrative Coordinator at Marie Selby Botanical Gardens will coordinate and perform a diverse set of support tasks, focusing on a high level of customer service with both internal and external guests. This position is responsible for organizing and coordinating the administrative duties of the on-site office located at Marie Selby Botanical Gardens’ Downtown Campus – Plant Research Center.
Responsibilities include, but are not limited to the following:
- Greet internal and external guests and visitors with a pleasant, friendly demeanor
- Answer incoming phone calls and provide general information (or route to appropriate person) with professionalism, ensuring proper phone etiquette is maintained at all times.
- Check-in any visitors or vendors using a set protocol
- Coordinate photography sessions by responding to inquiries, scheduling appointments on the Operations and Notices Calendar, and processing payments.
- Receive checks and maintain an accurate check log
- Effectively interact and communicate with members of Senior Leadership, employees, volunteers, and various external vendors as needed
- Mail and package routing to appropriate employees or departments
- Inventory and ordering of the Plant Research Center’s office supplies and requested items for administrative offices
- Ordering and pick up of any catering orders as needed
- Procure gifts and handle special deliveries for the Office of the President & CEO, as needed
- Provide customer service/ticket sales for both Lights at Spooky Point and Lights in Bloom holiday light shows, as needed.
- Support the Executive Administrator to the President and CEO with other special projects as needed
- Other duties as assigned
Education and experience
- Minimum High School diploma or equivalent; Associate’s or Bachelor’s degree preferred or
- Prior administrative or clerical experience
Qualifications
Must be comfortable with all day-to-day office operations
- Be detail oriented and work with a high degree of accuracy
- Be proficient with a variety of office software and equipment
- Demonstrated experience working in a fast-paced environment
- Commitment to the highest standards of service to internal and external guests
- Ability to recognize confidential information and handle appropriately
- A team player who is able to successfully and cheerfully take direction and complete tasks efficiently
- Reliable with excellent attendance history
- Highly organized and flexible
- Professional in presence and communication abilities
- Ability to provide prompt, accurate responses to inquiries
- Ability to work independently and to be self-motivated
- Ability to listen and communicate effectively with internal and external guests
Excellent indicators of a Successful Selby Gardens’ Team Member Include
- Strong work ethic
- Continuous and eager learner
- Consistently embodies and communicates the WE Culture of Selby Gardens
- Passion to deliver exceptional service to internal and external customers through attention to detail and innovative methods of saying “thank you”
- Regularly offer innovative approaches to old concepts
- Flexibility and ability to switch gears when needed
- Resourceful, creative, and an initiative taker
- Assumes the best of others
- Approachable, kind, and compassionate
- Genuine authenticity
Reports to: Executive Administrator to the President and CEO
FLSA Status: Full-time / Non-Exempt
Work Location: In-Person, Downtown Campus
If you would like to apply, please send your resume to careers@selby.org.
Greenhouse Assistant
Marie Selby Botanical Gardens is seeking a dedicated and hardworking Greenhouse Assistant to join our excellent team. As a Greenhouse Assistant, you will provide support in various tasks related to supporting greenhouse operations.
Responsibilities:
- Monitors greenhouse operation systems in all greenhouse ranges throughout the day to ensure their proper operation
- Removing Plant debris promptly, tools are sanitized to limit pathogen transfer
- Weed suppression: physical removal and chemical application
- Contribute to the upkeep and cleanliness of the greenhouse and work areas including pressure cleans floors, benches and greenhouse structures
- Ensures greenhouses are locked and secured at the end of the workday
- Organizes shed, work corridor tools and supplies closet
- Inventories supplies in shed/work corridor and notifies Manager when supplies need to be ordered
- Helps unload and distribute supplies
- Mixes large batches of potting medium
- Fertilizes greenhouses occasionally
- Assists horticulturists on projects as needed
- Assist in heavy lifting and moving of materials as needed
Experience:
- Prior Horticulturist experience strongly preferred
- Plant knowledge, gardening experience, landscaping, or farm operations is preferred
- Basic math skills for measurements and calculations
- Ability to work outdoors in various weather conditions
- Strong attention to detail and ability to follow instructions
- Physical stamina for performing manual labor tasks
- Excellent communication skills and ability to work well in a team
Work Location: Sarasota, In person
Job Type: Full-time
Schedule: Day shift, Weekends as needed
If you would like to apply, please send your resume to careers@selby.org.
Diversity and Inclusion Statement
Marie Selby Botanical Gardens is committed to fostering, cultivating and preserving a culture of diversity and inclusion.
Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only Selby Gardens’ culture, but our reputation as well.
We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.