Events Coordinator
Position summary
The Events Coordinator works closely with the Events Team on the implementation and execution of all aspects of events held at Marie Selby Botanical Gardens Downtown and Historic Spanish Point campuses.
Essential duties and responsibilities
Responsibilities include, but are not limited to the following:
- Assist in the successful planning and execution of Selby Gardens’ community and philanthropic events as well as meetings, donor engagement functions and private events as needed
- Responsible for coordination of the special event calendars
- Responsible for collecting, reviewing, tracking invoices and expenses for special events
- Composing and distributeing weekly Operations Reports
- Ensure an exceptional guest experience at all Selby Gardens’ events
- Collaborate with the Marketing team to ensure all event Information is advertised on Selby Gardens Website accurately.
- Research, proposed and secure possible vendors for Selby Gardens’ special events
- Create and track all vendor agreements for Selby Garden’ special events.
- Responsible for the coordination of reservations, check-in, and daily attendance updates for Selby Gardens’ special events.
- Collaborate with Associate Director for Development Events on the supervision of the RSVP lists and table assignments for all Selby Gardens’ Event
Other duties as assigned.
Education and experience
- Bachelor’s degree in a related field preferred
- Minimum of 2+ years of experience in an event support role preferred
Qualifications
- Flexibility to work a schedule that includes weekends, holidays, and evenings
- Ability to remain calm under pressure to solve any situation in a timely manner
- Demonstrated experience working in a fast-paced environment
- Commitment to the highest standards of service to internal staff and external clients
- Ability to recognize confidential information and handle appropriately
- Detail-oriented
- A team player who is able to coordinate a wide variety of on-going projects successfully and cheerfully
- Ability to provide prompt, accurate responses to inquiries
- Ability to work independently and to be self-motivated
- Ability to listen, communicate, and negotiate effectively with clients, attendees and vendors
- Expert in the use of software programs including Microsoft Office and G Suite
- Proficient in the use of database systems
- Willingness and ability to perform physical work in various weather conditions
- Ability to stand for extended periods of time, carry, climb, stoop, and load/unload up to 40 pounds
Excellent indicators of a Successful Selby Gardens’ Team Member Include
- Strong work ethic
- Continuous and eager learner
- Actively lives and communicates the mission of Selby Gardens
- Passion to deliver exceptional service to internal and external customers through attention to detail and innovative methods of saying “thank you”
- Regularly offer innovative approaches to old concepts
- Flexibility and ability to switch gears when needed
- Resourceful, creative, and an initiative taker
- Assumes the best of others
- Approachable, kind, and compassionate
- Genuine authenticity
We offer a competitive total compensation package and a rewarding work culture. If you are a motivated individual with a passion for creating memorable events, we would love to hear from you! Please submit your resume along with a cover letter detailing your relevant experience.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Evenings as needed
- Holidays
- Weekends as needed
Ability to commute/relocate:
- Sarasota, FL 34236: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person
If you would like to apply, please send your resume to careers@selby.org.
Assistant Exhibits Horticulturist
The Assistant Exhibits Horticulturist will maintain display greenhouse and assists in design, build, installation and maintenance of all horticultural exhibits.
Essential Duties and Responsibilities include the following:
- Plants are observed on a frequent basis and corrective measures taken when needed (not when scheduled)
- Water applied appropriately (for species, medium, location, weather) and when needed (not when scheduled)
- Plants are potted or planted correctly (location, depth, light)
- Plant nutrition is applied appropriately (for species, medium; right strength, formulation)
- Pests and diseases are detected and dealt with appropriately (using IPM strategies)
- Weeds are eliminated on sight
- GH hygiene: no algae on walkways/wet pads, dead plants are removed promptly, plants are groomed, tools are sanitized to limit pathogen transfer, clean glass.
- Records management –Assists with inventory, plant records and labels are updated quickly and accurately
- Responsible for monitoring and maintaining all collection and display plants.
- Maintains assigned greenhouse walkways in a clean and safe condition.
- Monitors greenhouse mechanical systems and reports needed repairs to Assistant Vice President for Horticultural Exhibits.
- Supervises, trains and works with assistants, volunteers, garden staff, and students.
- Assists with Selby Gardens events (Lights in Bloom, Orchid Ball, lectures).
- Maintains plant labels and interpretive signs for the public.
- Assists with design, building, installation for seasonal exhibits, budgets, sourcing, and implementation
- Supports training programs as assigned.
- Gives talks, classes and tours as requested.
- Notifies Assistant Vice President for Horticultural Exhibits of supplies needed
- Follows Conservatory Rules when displaying and caring of collection plants.
- Participates in Gardens activities including but not limited to Plant Fairs and other events.
- Must be able to perform duties in an environment that is regularly exposed to heat, wet and/or humid conditions.
- Other duties may be assigned at the discretion of the Vice President for Horticultural Exhibits
Qualifications/Education/Experience:
- Minimum AA Degree in Horticulture or related field; min. 1 year related expereince and/or training or equivalent combination of education and experience in tropical horticulture and designing exhibits both in and out of the conservatory setting.
- Art background/classes in basic design and knowledge of color theory essential. Familiarity with carpentry, fabrication, landscape design, sculpture, graphic and/or 3D design software desirable.
- Must be able to work aoccassional weekend shifts as needed
- Must possess a valid drivers license
- Must possess a valid Florida Pesticide Applicators license, or be able to obtain one within 6 months of employment.
Excellent indicators of a Successful Selby Gardens’ Team Member Include
- Strong work ethic
- Continuous and eager learner
- Actively lives and communicates the mission of Selby Gardens
- Passion to deliver exceptional service to internal and external customers through attention to detail and innovative methods of saying “thank you”
- Regularly offer innovative approaches to old concepts
- Flexibility and ability to switch gears when needed
- Resourceful, creative, and an initiative taker
- Assumes the best of others
- Approachable, kind, and compassionate
- Genuine authenticity
If you would like to apply, please send your resume to careers@selby.org.
Gardens Horticulturist
Reports to: Gardens Director
Status: Full-time / Non-Exempt
Position summary
The Gardens Horticulturist will be responsible for the complete care of a portion of the outdoor space and will work directly with the Gardens Director, collaborate with other Horticulturists, and supervise a team of dedicated volunteers to maintain the living collections as well as contribute to the designs of seasonal displays and exhibitions. Other duties include plant records upkeep, irrigation maintenance and repairs, plant propagation, IPM, and safe equipment usage.
Essential duties and responsibilities
Responsibilities include, but are not limited to the following:
- Maintain assigned garden space following horticultural best practices. Tasks include weeding, watering, grooming, dead-heading, fertilizing, planting, removing debris, pruning, and mulching
- Develop landscape designs for review and approval prior to execution
- Be familiar with plant species under your care. Continually strive to improve horticultural plant knowledge
- Actively scout for any observed plant disease, insect, animal, or weed problems. Care for plants showing stress with a sense of urgency
- Manage irrigation system processes that affect your assigned area and make necessary adjustments as needed
- Maintain plant records by providing current information to management regarding plant accessions, removals, transfers and label requirements. Label permanent plants in a timely manner and assist with the installation of accession tags.
- Operate and maintain landscape equipment including chainsaws, backpack blowers, string trimmers, gas powered hedge shears, and tractor
- Follow IPM protocols when managing pest and diseases on the plants under your care.
Education and experience
- Associate degree or certificate in Horticulture
- Minimum of two years of significant experience in the management of tropical landscapes is preferred
- An equivalent combination of education and experience in landscaping or horticulture related work with strong willingness to learn and/or strong interest in gardening may be considered
- Must hold a valid Florida Pesticide Applicators License or be able to obtain one within 6 months of employment
Qualifications
- Strong time management skills and able to switch gears as necessary
- Focused on high quality controls to ensure horticultural excellence
- Must be able to sustain moderate physical exertion with a full range of body motion for lifting up to 50 lbs.
- Ability to operate hand and power garden equipment
- Ability to work weekends to meet the Gardens’ horticultural needs
Excellent indicators of a Successful Selby Gardens’ Team Member Include
- Strong work ethic
- Continuous and eager learner
- Actively lives and communicates the mission of Selby Gardens
- Passion to deliver exceptional service to internal and external customers through attention to detail and innovative methods of saying “thank you”
- Regularly offer innovative approaches to old concepts
- Flexibility and ability to switch gears when needed
- Resourceful, creative, and an initiative taker
- Assumes the best of others
- Approachable, kind, and compassionate
- Genuine authenticity
Benefits:
- Retirement Savings Plan w/matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Pay: $20.00 per hour
Schedule:
- Full time, up to 8 hour shift
- Weekend availability
Ability to commute/relocate:
- Sarasota, FL 34236: Reliably commute or planning to relocate before starting work (Required)
Work Location: In person, Sarasota, FL
If you would like to apply, please send your resume to careers@selby.org.
Diversity and Inclusion Statement
Marie Selby Botanical Gardens is committed to fostering, cultivating and preserving a culture of diversity and inclusion.
Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only Selby Gardens’ culture, but our reputation as well.
We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.